QuickBooks for Airbnb
QuickBooks Online and Xero, closed on day one of every month.
Halekeep reconciles every Airbnb, Vrbo, and Booking.com reservation, channel fee, and cleaner invoice into QuickBooks Online or Xero on a per-night cadence — no monthly scrub, no end-of-month ledger chase, every line item a live signal the morning after.
- Books reconciled by morning
- Channel fees mapped automatically
- Cleaner invoices on the ledger
Per-night reconciliation
What lands where, on the books, every morning.
Each card names the journal step Halekeep posts that morning — reservations in, channel fees split, cleaner invoices attached, books pushed. Every card is a shipped surface; the order is the order it lands on the ledger.
Airbnb, Vrbo, Booking.com, and direct reservations land in one queue.
Every reservation from the four channels syncs into a single ops queue within the hour, so the per-night view is the same view across the four channels — no second inbox, no parallel calendar.
Channel fees split into their own ledger lines.
Each OTA payout arrives on the ledger as gross, host fee, and channel commission as separate rows the morning after. Platform-fee reports stop needing a manual scrub.
Cleaner invoices auto-attach to the turnover they triggered.
Vetted-cleaner invoices affix to the turnover record the same day the cleaner checks off, so cleaning fees land on the ledger in lockstep with the turnover — no chasing the vendor app at month-end.
Books pushed to QuickBooks Online or Xero every night.
Net nightly: a journal-ready batch posts into QuickBooks Online or Xero through a live bank feed. Day one of every month starts with a closed book, not a CSV paste.
The spreadsheet book close
Every portfolio outgrows the spreadsheet book at the same night count.
Each tool does its job well. The cost lives in the human-bridged layer between the OTA payout file and the ledger — a spreadsheet book that closes the month by hand, usually past the 15th.
- The OTA payout file arrives on the first, the bank statement arrives on the third, and the cleaner invoicing lands somewhere in the second week — the spreadsheet book doesn’t close until past the 15th.
- Host fees and channel commissions are folded into the gross line on the spreadsheet because splitting them takes a manual scrub each row, every month, on every property.
- Cleaner invoices live in the vendor app, not on the books — the host matches them to the turnover that triggered them at month-end, one row at a time, when the bank feed isn’t watching.
Bank-feed mechanics
The five questions short-term-rental hosts ask about QuickBooks and Xero.
Each answer is one to two sentences and points at the shipped surface that proves it — the reservation queue, the channel-fee split, the cleaner-invoice attachment, the two books APIs, and the per-night cadence.
Does Halekeep push reservations into QuickBooks Online automatically?
Yes — every Airbnb, Vrbo, Booking.com, and direct reservation flows into QuickBooks Online or Xero on a per-night cadence, with the payout line, the host fee, and the channel commission already split into separate rows. See the bank-feed step
Can Halekeep split Airbnb, Vrbo, and Booking.com host fees and channel commissions into separate ledger lines?
Yes — each OTA payout breaks into gross, host fee, and channel commission as its own ledger row the morning after, so the platform-fee report stops needing a manual scrub at month-end. See what each plan covers
What happens to cleaner invoices — do they land in Xero or QuickBooks Online?
Yes — vetted-cleaner invoices auto-attach to the matching turnover record and post to Xero or QuickBooks Online the same day, so cleaning fees land on the books without a vendor-app chase. See the books step on /how-it-works
Does this work for both QuickBooks Online and Xero?
Yes — Halekeep posts nightly journals into QuickBooks Online and Xero through a live bank feed. Whichever books you keep is the books Halekeep closes the morning after every payout. See both surfaces on /integrations
When does the bank feed reconcile — every night, or on the first of the month?
Every night — each OTA payout, host fee, channel commission, and cleaner invoice is journalized the morning after, so day one of every month starts with a closed book, not a row to reconcile on the tenth. See the day-one cadence on /pricing
Read next
Bookkeeping without spreadsheets — the per-night bank-feed cadence, why the human-bridged ledger is the seam that breaks at scale, and what changes on the morning after Halekeep posts the first journal entry.
Ready to close on day one
Three plans, no per-seat creep — pick the one sized to your units.